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Personal Consulting Arrangements

Individual faculty researchers may assist a company by providing his/her expertise in a private arrangement on a fee-for-service basis.

There are many positives associated with consulting for the individual and, by virtue of their consulting experiences, for the students and the University. The University encourages and supports consulting arrangements, providing that the following points are considered and that the arrangement does not:

  • materially-interfere with the performance of a faculty member's duties at UBC;
  • bring the University into disrepute;
  • represent, or create the reasonable perception of a Conflict-of-Interest or Conflict-of-Commitment, without proper disclosure to the appropriate University officials;
  • appear to be an official act or to represent University opinion or policy;
  • materially-involve the unauthorized use of work time or University premises, services, equipment or supplies to which they have access by virtue of their employment; and
  • gain an advantage that is derived from their employment as a University employee.



  • These are private arrangements of the individual faculty member and a company or a government agency
  • These arrangements normally have no involvement of the University and the UILO does not participate in the process
  • It is recommended that the individual faculty member seek independent legal advice


University Restrictions:

  • Faculty are restricted to a maximum of 52 days consulting per year.
  • Consulting arrangements do not include the use or access to University intellectual property or the use of the University's name (i.e. UBC letterhead)
  • Consulting arrangements are not normally combined with any UBC-industry or UBC-government agency arrangements
  • No private use of UBC space, equipment or facilities may be used without a rental agreement
  • No involvement of UBC staff during normal working hours


Parties to the Agreement: Consultant and contracting party

UILO Contact: Not applicable

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